Chapter 10: Assembling the My Asset Journal Client Records Keeping System:

Chapter 10: Assembling the My Asset Journal

Client Records Keeping System:

In chapter 8 we looked at the different components of the client records keeping system. What we’re going to review here is the “end product” of the entire Asset Transformation process: The assembled My Asset Journal client records keeping system.

Once in your client’s hands, the My Asset Journal client records keeping system becomes your platform for regular high-value service client annual reviews. Which in turn creates HUGE new business revenue generating opportunities for you as their advisor.

Again, there is no one on the planet easier to do business with than a highly satisfied and well pleased client! And that is the outcome of delivering the My Asset Journal system to your clients.

I would have to say looking at the industry as a whole from the high-value service side of the fence, that as a whole clients across the country are starving for just this sort of service, and will highly reward the advisor who gives this to them.

So without further ado, lets get into the client records keeping system.

The best place to begin this chapter is with the sample My Asset Journal client records keeping system you received with the course.

If you have not already done so, spend some time at this point going through it reviewing each of the asset section’s reports and charts.

Again, at this point, please refer to the sample My Asset Journal client records keeping system as we go through the assembly detail so you can see what it is I am describing.

Essentially, what you will find in the My Asset Journal client records keeping system are four different reporting areas each divided by the Wilson Jones clear view tabs:

1: The Asset Summary Section.

This section displays a printed summary and charted view of all Insurance, Securities and Deposit assets entered into the My Asset Journal software.

2: The Insurance/Securities/Deposit Assets Sections.

Each of these sections begins by displaying a printed summary report of the Insurance/Securities/Deposit assets, followed by a charted summary report of the assets, followed by printed summary report of each individual asset, each divided by a single Wilson Jones clear view tab.

Basically there are two Assets sections:

2a: Asset Summary Report Sections. (Insurance/Securities/Deposit Assets and Insurance/Securities/Deposit Assets Chart)

The order in which you assemble the Assets summary report sections are as follows:

            1: Wilson Jones clear view tab.

            2: Asset summary report.

            3: Asset summary chart.

2b: Individual Asset Report Sections. (Insurance/Securities/Deposit Assets 1-36)

The order in which you assemble the individual Asset summary report sections are as follow

            1: Wilson Jones clear view tab

            2: Asset report.

            3: Most recent account statement.

            4: Asset brochure.

            5: Asset suitability forms.

            6: Asset disclosure forms.

            7: Asset document (policy, contract, prospectus, certificate, etc.)

            8: Any other applicable asset documents.

            9: All assembled into a new My Asset Journal binder.

Note: As of my writing this manual, the My Asset Journal binder is available only in a 1½” size so for your larger asset clients, what you will do is use two 1½” binders. There are plans to introduce a 2” version very soon, and eventually a 3” version as well.

Essentially, once you have printed the My Asset Journal workspace reports you are ready to assemble the My Asset Journal client records keeping system.

Once completed your client’s My Asset Journal client records keeping system is ready for delivery to your client! (For more detailed information on the above you can revisit chapter 8 of the manual.)

As well, it is important to demonstrate your sample My Asset Journal client records keeping system to all new prospective clients. This can be done during your seminars, or when face to face with prospective clients.

Once you have delivered a completed My Asset Journal client records keeping system to your client, you have just “installed” a high-value-service back-end up-sell revenue system in your relationship with your client whereby you meet regularly to update it and write new business revenue.

This is the process that creates loads of new business revenue generating and referral opportunity for you as the advisor and creates a very well served and very satisfied client.

As was mentioned in chapter 8, you will need a commercial size 3-hole paper punch. The one I use, uses leveraged type punching system through an extended handle on the 3-hole punch, which has easily penetrated any asset document I have ever ran into!

I would imagine there are electric punches available that will make the job even easier.

On occasion I’ve had to separate an annuity policy in two before 3-hole punching it. But, I can say that I’ve never not been able to 3-hole punch any asset document.